Privacy Policy

Last updated: April 10, 2025

Introduction

Ubistock (“we”, “us”, or “our”) is a software service operated by Kamko BV, a company based in Belgium. Our platform enables ecommerce sellers to automatically synchronize inventory quantities between Etsy and Shopify.

This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use Ubistock, including through our website and related services (collectively, the “Service”).

We are committed to protecting your privacy and complying with applicable data protection laws, including the General Data Protection Regulation (GDPR), the California Consumer Privacy Act (CCPA), and other relevant regulations.

This policy applies to all users of Ubistock, regardless of location, including those in the European Union, the United States, and worldwide.

By using Ubistock, you agree to the collection and use of information in accordance with this Privacy Policy.

Data We Collect

We collect the following types of information:

• Account Information: When you register, we collect your name, email address, password, and contact details.
• Platform Data: To provide our services, we access product information, inventory levels, order information, and other relevant data from your connected ecommerce platforms (such as Etsy, Shopify, or others you choose to connect).
• Usage Data: We collect information about how you use Ubistock, including log data, device information, IP address, browser type, and access times.

We do not knowingly collect data from children under 18 years of age.

How We Use Your Data

We use the information we collect for the following purposes:

• To provide and maintain the Service: Including syncing your inventory, processing orders, and managing your account.
• To communicate with you: Such as sending updates, notifications, and responding to inquiries.
• To improve Ubistock: Analyzing usage to enhance features, fix bugs, and optimize performance.
• To comply with legal obligations: Including tax, accounting, and regulatory requirements.
• To protect our rights: Preventing fraud, abuse, and enforcing our Terms of Service.

We do not sell your personal data to third parties.

How We Share Your Data

We may share your information in the following circumstances:

• With service providers: We use trusted third parties to help operate Ubistock, such as hosting providers, analytics services, payment processors (e.g., Stripe), and customer support tools. These providers only access data necessary to perform their services and are contractually obligated to protect your data.
• For legal reasons: We may disclose information if required by law, regulation, legal process, or governmental request.
• To protect rights: We may share data to enforce our Terms of Service, protect Ubistock, our users, or the public from harm or illegal activities.

We do not sell or rent your personal data to third parties for marketing purposes.

A list of key third-party service providers is available upon request.

Your Rights and Choices

Depending on your location, you may have the following rights regarding your personal data:

• Access: Request a copy of the personal data we hold about you.
• Correction: Request that we correct inaccurate or incomplete data.
• Deletion: Request that we delete your personal data, subject to legal obligations.
• Restriction: Request that we limit processing of your data.
• Portability: Request a copy of your data in a structured, machine-readable format.
• Withdraw Consent: Where processing is based on consent, you may withdraw it at any time.
• Opt-Out: You can opt out of marketing communications by following unsubscribe instructions or contacting us.

To exercise your rights, please contact us at the email address provided in this policy. We will respond to your request in accordance with applicable laws.

Data Security and Retention

We take reasonable technical and organizational measures to protect your personal data against unauthorized access, loss, misuse, or alteration.

Your data is stored on secure servers operated by trusted third-party providers. Access is limited to authorized personnel only.

We retain your personal data for as long as necessary to provide the Service, comply with legal obligations, resolve disputes, and enforce our agreements.

If you close your account or request deletion, we will delete or anonymize your data unless we are legally required to retain it.

Despite our efforts, no method of transmission or storage is 100% secure. We cannot guarantee absolute security of your data.

Data Breach Notification

In the event of a data breach that affects your personal data, we will notify you and relevant authorities as required by applicable law, including the GDPR.

We will provide information about:

• The nature of the breach
• The data affected
• Potential consequences
• Measures taken to address the breach
• Steps you can take to protect yourself

We will make such notifications without undue delay and in accordance with legal requirements.

International Data Transfers

Ubistock is operated from Belgium, but your information may be transferred to and processed in countries outside of your country of residence, including the United States and other jurisdictions.

When we transfer personal data internationally, we take steps to ensure appropriate safeguards are in place, such as:

• Relying on adequacy decisions by the European Commission
• Using Standard Contractual Clauses approved by the European Commission
• Implementing additional security measures

By using Ubistock, you consent to the transfer of your information to countries outside your country of residence, which may have different data protection laws.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or for other operational reasons.

When we make changes, we will update the “Last updated” date at the top of this policy. If the changes are significant, we will provide a prominent notice on our website or notify you via email.

Your continued use of Ubistock after any changes to this Privacy Policy constitutes your acceptance of the updated policy.

We encourage you to review this Privacy Policy periodically to stay informed about how we protect your information.

Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or your personal data, please contact us at:

Email: [email protected]

Ubistock is operated by Kamko BV, a company registered in Belgium. You may also contact us by mail at our registered business address, available upon request.

We will respond to your inquiry as soon as reasonably possible.